Q-Sourcing Servtec: Document Control job vacancy
Q-Sourcing Servtec is a company that specializes in providing workforce solutions and project management services across various sectors.
Job Summary
| Education | Bachelor’s degree or equivalent preferred |
|---|---|
| Experience | Minimum 2 years in document control or administration (construction/engineering projects preferred) |
| Working Hours | Full-time |
Job Responsibility
- Manage the receipt, registration, distribution, and archiving of all project correspondence and technical documents, ensuring compliance with company and client requirements.
- Handle incoming official letters, emails, and notices from clients, consultants, subcontractors, and authorities.
- Prepare and send outgoing official letters, ensuring accuracy in reference numbers, formatting, and attachments.
- Maintain a log of all correspondence with accurate dates and recipients.
- Receive, check, and register incoming drawings and technical documents.
- Ensure proper submission of outgoing drawings and documents to relevant parties.
- Track document revisions and ensure the latest versions are accessible to project teams.
- Manage document numbering and filing systems according to company standards.
- Maintain both hard copy and electronic filing systems for easy document retrieval.
- Archive approved and superseded documents following project procedures.
- Liaise with document control teams to ensure timely submission and acknowledgment of documents.
- Coordinate with internal teams to gather necessary approvals before document submission.
- Provide regular document status reports to the Project Manager and highlight any delays or missing documents.
Qualifications and Requirements
- Education: Bachelor’s degree or equivalent preferred.
- Experience: Minimum 2 years in document control or administration (construction/engineering projects preferred).
- Skills:
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Familiarity with document control systems and transmittal processes.
- Good understanding of filing systems and version control.
- Strong organizational and communication skills.
- Attention to detail and accuracy in record-keeping.
- Language: Fluent in English (both written and spoken).
How to Apply and Deadline
To apply, please submit your application by the deadline of 5th September 2025. Only shortlisted candidates will be contacted. Solicitation will lead to disqualification.