Q-Sourcing Limited
Q-Sourcing Limited, trading as Q-Sourcing Servtec, is a manpower management solutions firm operating in Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
Job Summary:
| Job Title: | Administration Manager |
| Location: | Kampala, Uganda |
| Reports To: | Managing Director |
| Supervises: | Office Assistant |
| Dotted Reportee: | Community Liaison and Admin Officer |
| Experience: | 2-3 years in a managerial position |
| Education: | Bachelor’s degree in relevant field |
Main Responsibilities:
Human Resources
- Develop and implement various HR policies in compliance with national and company standards.
- Conduct pre-posting dialogues and first-level screening/interviewing of applicants.
- Coordinate the interview and onboarding processes for new staff.
- Verify documentation for candidates and employees for compliance with policies and regulations.
- Ensure all staff complete mandatory annual medical assessments.
- Develop and validate an annual training plan with the Managing Director.
- Maintain updated staff files with required information.
- Submit accurate payroll information to external financial services on time.
- Coordinate routine and ad-hoc labor audits by regulators and clients.
- Ensure staff complete a property handover form before exiting.
Administration
- Prepare documents and correspondence on policy and procedural issues.
- Coordinate correspondence with regulators and authorities, ensuring compliance with laws.
- Prepare and validate client invoices with the Project Manager and Managing Director.
- Provide monthly client invoicing updates for validation before submission.
- Manage visa and work permit applications for expatriates and visitors.
- Plan logistics and accommodation for expatriates per the Business Travel Policy.
- Update insurance packages in collaboration with the insurance brokerage firm.
- Ensure all licenses, permits, and registrations are current.
- Oversee routine maintenance of fleet and fire extinguishers.
- Maintain confidentiality of sensitive information.
- Supervise the Office Assistant and coordinate with the Community Liaison Officer.
Procurement
- Support yard operations by ensuring availability of tools and supplies.
- Evaluate local suppliers for compliance with regulations and company guidelines.
- Review departmental requisitions for approval by the Managing Director.
- Validate draft purchasing orders before submission to the Managing Director.
- Ensure adherence to company sourcing procedures.
Financial Reporting
- Submit supplier invoices accurately and on time to the external financial services provider.
- Request and review monthly supplier payment reports with the Managing Director.
- Participate in audits by providing accurate information to external financial services.
- Review staff reimbursement reports before submission for approval.
National Content
- Implement strategies to actualize company National Content commitments.
- Record and report National Content activities to clients and regulators regularly.
- Review National Content commitments and obtain validation from the Managing Director.
- Represent the company at National Content events organized by regulators and clients.
Qualifications and Requirements:
- Bachelor’s degree in human resources, Industrial and Organizational Psychology, Business Administration, or a related field.
- 2-3 years of experience in a managerial position.
- A minimum of 3 years of work experience.
- Basic to intermediate knowledge of the Oil and Gas Sector is preferred.
Added Advantages:
- A Master’s Degree is considered an advantage.
- Experience in the Oil and Gas sector is beneficial.
- Knowledge of French is an added advantage.
All candidates who meet the criteria outlined above are encouraged to apply for the job vacancy “QSSU-AMR-ADMINISTRATION MANAGER.”
Application Link:
Deadline: Applications must be submitted by 05:00 pm on Wednesday, 10th September 2025.
Only shortlisted applicants will be contacted.
Q-Sourcing Servtec is an equal opportunity employer. Any solicitation will lead to disqualification.