HRM Registry Clerk – Ref No: REFS/023312
Directorate: Human Resource Management
Location: Medical Supplies Depot
Salary: R228 321 per annum, plus benefits
Requirements
- Grade 12 certificate.
- Exposure to Records Management and/or Human Resource Management in the public health sector will be an added advantage.
- Essential skills and attributes: ability to read and follow instructions, confidentiality, self-discipline, planning and organising, good verbal and written communication, computer literacy, flexibility, and teamwork.
- Priority consideration will be given to EPWP participants and current or former MSD interns.
Core Competencies:
- Knowledge of registry duties, practices, and record-keeping.
- Data capturing and computer operation skills.
- Familiarity with the legislative framework governing public service.
- Understanding of storage, retrieval, and disposal procedures.
- Practical knowledge of registry work processes.
Key Responsibilities
- Receive, register, and file HR-related correspondence and documents.
- Open, maintain, and update both physical and electronic files according to classification systems.
- Organise and manage filing systems, including allocating reference numbers and performing spot checks.
- Manage file movements: register hand-delivered items, track outgoing and incoming files, and operate franking machines.
- Process records for archiving and disposal, including preparing files for storage and compiling archival lists.
- Retrieve requested documents for HR staff and auditors, assisting with investigations and audit requirements.
- Provide counter services to staff for registry-related enquiries.
- Safeguard files and records, ensuring proper security and custody.
- Support departmental audits by preparing and submitting documentation with a clear audit trail.
- Perform administrative tasks and operate relevant office equipment.
- Capture accurate data and maintain electronic record systems.
Enquiries
Mr V.M. Maiwashe – Tel: (011) 628-9119
Applications
- Apply strictly online via the E-Recruitment portal: http://jobs.gauteng.gov.za
- Hand-delivered, emailed, or faxed applications will not be accepted.
- For application assistance, email: healthjobqueries@gauteng.gov.za
Important Notes
- Applications must include a fully completed and signed new Z83 form (available at any Public Service Department or www.dpsa.gov.za) and a detailed CV. Incomplete applications or those without a Z83 will be disqualified.
- Applicants must indicate the post reference number on their application.
- Shortlisted candidates will be asked to submit certified copies of qualifications and other relevant documents (not older than 6 months) before interviews.
- Personnel suitability checks (criminal record, citizenship, qualifications, financial, reference, directorship, and social media checks) will be conducted.
- Candidates with foreign qualifications must submit a SAQA evaluation certificate (if shortlisted).
- Successful candidates may be required to undergo medical surveillance in line with the Occupational Health and Safety Act, Act 5 of 1993.
- Practical tests may be used during recruitment to assess suitability for the position.
- The Gauteng Department of Health is committed to Employment Equity. People with disabilities, as well as Coloured, Indian, and White males and females, are encouraged to apply.
- No payment is required when applying for posts in the Department.
- The Department reserves the right not to fill this post.
Closing Date: 30 September 2025
