Home Uganda QSSG-EAC-EXECUTIVE ASSISTANT TO THE CEO

QSSG-EAC-EXECUTIVE ASSISTANT TO THE CEO

About Q-Sourcing Servtec Group (QSSG)

Q-Sourcing Servtec Group (QSSG) is a leading human capital management firm headquartered in Mauritius and operating across East Africa. Known for its innovative staffing solutions, HR management, training, and outsourcing services, QSSG is ISO 9001:2015 certified and serves Uganda, Kenya, Rwanda, Tanzania, and South Sudan.

With a strong commitment to growth, QSSG has a vision to expand its impact across the African continent, establishing itself as the partner of choice in human capital solutions. We are looking for a competent and innovative Executive Assistant to the CEO to join our team.

Job Title: Executive Assistant to the CEO

Location: Uganda
Reports To: Group CEO

Stakeholder relationships:

Internal: All departments
External: Clients, Partners, etc.

  Job Purpose

The Executive Assistant (EA) to the CEO provides high-level administrative, operational, and strategic support to ensure efficient and effective execution of the CEO’s priorities. The EA serves as a trusted gatekeeper, liaison, and facilitator ,managing the CEO’s schedule, driving closure on executive-level issues, coordinating board and committee logistics, and following up on key strategic and operational initiatives. This role is pivotal in enhancing executive productivity, ensuring timely decision-making, and maintaining organizational alignment across all levels.

KEY DUTIES AND RESPONSIBILITIES.

Key Performance Areas Roles and responsibilities
1. Executive Scheduling & Calendar Management
  •  Manage and prioritize the CEO’s calendar, including internal and external engagements.
  • Coordinate scheduling across time zones with multiple stakeholders.
  • Ensure the CEO is briefed, prepared, and has all materials for each meeting or engagement.
2. Executive Issue Follow-Up & Closure
  • Track follow-ups from CEO meetings and ensure closure on strategic and operational issues.
  •  Act as a liaison between the CEO and internal/external stakeholders to ensure accountability on delegated tasks and decisions.
  • Anticipate emerging priorities and adjust workflows proactively.
3. Board & Committee Support
  • Coordinate and organize local and group-level board meetings, including board committees.
  •   Prepare, compile, and circulate board packs in advance of meetings.
  • Take minutes where required, track action items, and ensure timely follow-up and reporting.
4. Travel & Logistics Management
  •  Manage complex travel itineraries (international and local), including flights, visas, accommodations, and ground transport.
  • Prepare detailed travel briefs and coordinate with relevant offices/hosts as needed.
  •  Report to the CEO and the Board committee any fraud or suspected fraud or misconduct identified during an audit.
  • Monitor and review corrective action plan of audit findings for both external and internal reporting.
  • Schedule personal meetings that may affect CEO’s calendar (as may be requested by the CEO). These may include family commitments
5. Special Projects & Strategic Support
  • Provide administrative and coordination support on CEO-led special projects.
  • Conduct research, compile reports, and assist with drafting executive-level communications.
  • Track milestones and deliverables, ensuring stakeholders are aligned and deadlines are met.
6. General Executive Assistant Functions
  • Manage incoming communication and correspondence, prioritizing urgent matters.
  • Organize and maintain confidential records and files.
  •  Coordinate expense reports, office admin, and any other ad hoc responsibilities required to support the CEO’s effectiveness.
 7. Continuous Learning and Innovation 
  • Identify opportunities for improving processes and systems

 MANDATORY REQUIREMENTS

Education & Professional Qualifications:

  • Bachelor’s degree in Business Administration, Communication, or related field.

Experience:

  • Minimum of 5–7 years of experience supporting C-level executives in a fast-paced, complex environment.
  • Prior experience supporting board-level processes and committees is required.
  • Experience working with multi country stakeholders or in a multi-entity group is preferred.

Skills & Attributes:

  • Strong organizational and time management skills; able to juggle multiple priorities.
  • Excellent written and verbal communication skills.
  • High attention to detail and discretion in handling confidential information.
  • Proactive, solutions-oriented, and comfortable with ambiguity.
  • Strong interpersonal skills; confident in engaging with senior executives, board members, and partners.
  • Tech-savvy with experience in MS Office, Teams, and digital board/meeting tools.

ADDED ADVANTAGE

  • Additional certification in Executive Support or Project Management is an advantage.

How to apply:

All candidates who meet the criteria outlined as above are encouraged attach their CVs/Resumes and cover letter and apply under the job vacancy “QSSG-EAC-EXECUTIVE ASSISTANT TO THE CEO”

Application Link:

https://qsourcing.zohorecruit.com/jobs/Careers/735362000009841001/QSSG-EAC-EXECUTIVE-ASSISTANT-TO-THE-CEO?source=CareerSite

  Note:
The deadline for applications is not later than 05:00 pm Tuesday 23rd September 2025

Only shortlisted applicants will be contacted.

.

 

 

RELATED ARTICLESMORE FROM AUTHOR

LEAVE A REPLY

Please enter your comment!
Please enter your name here