Aline Facility Management: Office Assistant Intern job vacancy
Aline Facility Management provides comprehensive facility management services aimed at enhancing efficiency and ensuring client satisfaction.
| Minimum Qualification | Diploma |
|---|---|
| Experience Level | Internship & Graduate |
| Experience Length | 1 year |
| Working Hours | Full-Time |
| Salary | KSh Less than 15,000 |
Job Responsibilities
- Manage office correspondence, including emails, phone calls, and walk-in inquiries, ensuring timely and professional responses.
- Maintain accurate records, files, and databases (both physical and electronic) for easy retrieval and reference.
- Schedule and coordinate meetings, appointments, and travel arrangements for management.
- Prepare reports, letters, memos, presentations, and other documents as required.
- Greet and assist clients, visitors, and callers, providing information or directing them to the appropriate person/department.
- Handle customer inquiries, requests, and complaints in a courteous and efficient manner, escalating when necessary.
- Support office operations by monitoring supplies, coordinating with vendors, and ensuring a well-organized workspace.
- Take meeting minutes, prepare summaries, and follow up on action items to ensure accountability.
- Collaborate with different departments to facilitate smooth communication between staff, management, and clients.
- Generate regular reports on office activities, customer interactions, and support services to assist management decision-making.
Qualifications and Requirements
- A diploma in a relevant field.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office Suite.
- Ability to manage multiple tasks and prioritize effectively.
- Attention to detail and organizational skills.
How to Apply and Deadline
Please submit your application before the deadline. For more information on how to apply, click the button below.